Email Tools

Email is one of the best offsprings of technology. It enables us to communicate quickly to important people regardless of time and location. It is a piece of heaven made accessible to humans. I can’t imagine myself working without using email as communication is relatively important to me.

Email Tips

While email is useful it is also a form of distraction when not managed properly. It can eat up so much time sorting and deleting unnecessary emails to clean up your inbox. There are ways to manage your inbox effectively.

Here is the list.

1. You must check your inbox on a regular basis at a set time. This will help you control your messages at a manageable level because emails will never have a chance to accumulate.

2. Use the Two-Minute-Method to manage your time effectively when it comes to reading and answering emails. The rule is, if the email would take less than 2 minutes to read and to respond, take care of it right away even if it is not a high priority. On the other hand, if the email would take more than two minutes to read and reply, add it to your daily to-do-list to be taken care of within the day.

3. Use the flag or star email tool to highlight the emails that needs responses within the day.

4. Create a “to Read” folder for FYI emails that you need to update yourself on something you are working with your team.

5. Start creating a personal filling email system as it can help you organize your emails according to its category. Use folders to segregate your emails and label it accordingly. You can use common labels such as Action Items, Waiting and Reference to stay in good control over folders.

6. Use the email tool called “Rules” to preset incoming emails to go directly to a particular folder that you have set your rules to help you with the sorting. This tool would work best for emails sent to your inbox regularly such as sales reports, newsletters, blogs, e-books and the like.

Try these email tools and you will discover how effective these tools can be to help you manage your time and increase your productivity. Also, one thing that you can do to manage your time is to ask your team and your constant contacts to send you less email. This way you are likely to stay in control over your email inbox.